Spare parts/Materials Management Coordinator

May 7, 2024
Rivers State, Nigeria
Job Type
Job Nature
Date of Expiry
21st May 2024


The Spare Parts Coordinator will be the focal point responsible for coordinating and controlling all spare parts activities and will be directly accountable for Capital Projects Spare Management and Operations.  Spares’ requirements are critical of operational start-up and maintenance; the more efficient inventories of spare levels are managed the higher the likelihood of projects to be delivered on time and within budget.

The Spare Parts Coordinator will be responsible for managing spare parts rationalization through the contractors, material standardizers and maintenance. He/she will set-up a spare parts application (e.g. E-SPIR) and develop the processes and procedures in order to receive spare parts data according to DEP Spares and DEP – Engineering Information Specification (DEP EIS).

The Spare Parts Coordinator will support the handover of material spares to SAP Blueprint and develop Bills of Material associated to major equipment packages with Operations.

To perform this, the Spare Parts Coordinator will interface with the full project team, contractors and suppliers. Due to these many facets, the position will inevitably have a broadening nature.

The Spare Parts Coordinator will become part of a potent global team that aims to deliver spare parts rationalization on major Capital Projects.


The main purpose of this role is described below:

The Spare Parts Coordinator will be responsible for managing and maintaining the process and system used to collect data according to the EIS, Master Data Governance and SAP-S4HANA standards and on whatever project specific procedures they are assigned to. Key interfaces include a multitude of suppliers of information, including contractors and equipment vendors.

  • Spares Coordinator is the conduit between Project Team, Engineering Teams, Materials Management and C&P to Company’s SBO-CP Data Centre of Excellence on Spares Management activities.

Focused on the importance of Cost Leadership to ensure that the client's Spare management is optimized right from Project Phase taking into consideration the lessons learned from the existing asset and the various stock items locked in squirrel stores.

  • Own and ensure compliance with the Spare Parts Strategy for the Project.
  • Ensure proper action will be taken on surplus materials and spare parts.
  • Coordinate the inclusion of parts from the E-SPIR on the Bill of Material in the ERP.
  • Consult the Maintenance Focal Point to determine the parts included on the BoM and create a formal spares maintenance strategy document for Company technical reviewers to follow.
  • Review the responsibilities and ensures the implementation of the Contractor (specially the Contractor Spare Focal Point) in relation to all spare parts activities through the Spares Management Process.
  • Provides the Contractor with training and support on the use of E-SPIR Supplier and E-SPIR Advisor Program.
  • Establish and implement systems and procedures for the reviewing and progressing of all spare parts schedules to ensure availability of operational spares in time for commissioning.
  • Work with IT to ensure the deployment of the E-SPIR Advisor, set up and assign roles.
  • Ensure that the latest version of data objects is loaded in E-SPIR advisor and maintain throughout the project (e.g., Material Group, Object Type, SAP MNFR Codes, SAP Material Masters, exchange rates, UOM, spare parts indicator).
  • Ensure SAP data refreshes throughout the project phase.
  • Manage the review of items submitted to identify opportunities for standardisation.
  • Liaise with the Company's project, maintenance, and procurement staff to ensure that project related spare parts are purchased in time for CSU.
  • Coordinate the review, selection and purchase of Insurance, Initial and Operational spare parts.
  • Liaises with the (SAP) S4/HANA teams to ensure a smooth data loading, testing process and implementation of the MM module.
  • Review the uXLoader templates for completeness before upload (for ease of data upload to Clients' MDG)
  • Review Clients' Materials Master for existing MESC in the collated materials from T7 POs (to avoid duplicates)
  • Ensure materials and BoMs are set up complying to the Data Quality Standards and formats.
  • Ensure that action is taken on surplus materials and spare parts with Maintenance and Contracting and Procurement.
  • Close-out delivery of complete and quality data including reporting benefits and savings at the end of the project.
  • Refine cost estimates and monitor costs for all project spare parts activities.
  • Ensure that the Contractor's spare parts recommendations and documents, including E-SPIRs, comply with the specifications (in liaison with the appropriate roles) and that they are received on time, distributed, and actioned.
  • Shall organise coding of Spare Parts with COMPANY's coding system.
  • Accountable for Spare Parts aspects of detailed planning, KPI’s and progress measurement indicators.
  • Participate in all CMMS/MM/BOM Assurance-related reviews
  • Assist the Service contract holder for T7 MM/BOM build services (TA CTR and MM/BOM contractor call-off contract).
  • Accountable for full compliance with local HSE standards, regulations, permit & consents requirements.
  • Work within the Project and Asset teams to implement the Instrument aspect of MRTA related standards and processes.
  • Review all Spare Parts related project deliverables for final documentation
  • Ensure that the Spare Parts Management is implemented in compliance with Governmental regulations and Company Technical and Health, Safety, Security & Environmental (HSSE) standards.
  • Spare Parts Management will help set AMS compliant benchmark which will be replicated for the existing 6 trains and supporting facilities.
  • CMMS & MM/BOM Builds budget: Currently estimated at approx. USD3million -including RRM studies. Significant influence on total cost of spare parts procured by project as part of Capex.
  • Condensate handling facilities, extensive brownfield tie-ins, Utilities, Maintenance workshop, new infrastructure, incremental team readiness.
  • Interface management with Asset Team, FO Data team, Clients' Maintenance team, Clients' CMMS improvement project team, PD, Finance and CPM departments
  • Work with a large team of  professionals on Spare Parts - related issues, including various project stakeholders.

Job Requirement

  • Background in material management and maintenance coupled with knowledge of Capital Projects Spares Management.
  • Past assignments in either project, engineering, plant maintenance or operations roles desirable.

Knowledge of:

 Spare parts rationalization and E-SPIR, data control processes and systems.

  • Knowledge of existing MESC
  • Implementation and managing of inventory and warehouse systems.
  • CMMS builds, Bills of Material, Material Master, and Maintenance.
  • Parts lists, schematics, or written procedures.
  • Purchasing functions as they apply to inventory management.
  • Data-modeling methodology.
  • Operations environment and IM/IT requirements to support it.
  • Engineering databases, tools, and document management systems.
  • Cross-discipline engineering information and project management processes, maintenance management, and spare parts.

 Leadership and Interpersonal Skills

 Must exhibit pro-activeness with a high degree of self-motivation.

A good team player.

  • A high degree of skill in written and oral communications.
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