JOB ANALYST

MAIN FUNCTIONS

To provide analytical and administrative support for organisation design, job evaluation, position management, workforce data administration, and performance management by maintaining accurate records and delivering timely HR reports and workforce insights.

TASK AND RESPONSIBILITIES

• Maintain organisational structures, organisation charts, and position inventories in HR systems.
• Support organisational changes, restructuring, and workforce optimisation initiatives.
• Prepare regular and ad hoc reports on headcount, position movements, manpower trends, and workforce metrics.
• Analyse workforce data to support workforce planning and management decision-making.
• Support HR campaigns, including performance appraisals, merit increases, promotions, and workforce reviews.
• Track campaign progress and ensure employee, organisational, and position data are accurate and up to date.
• Coordinate the creation and issuance of IGG numbers, ensuring all required approvals and documentation are obtained.
• Liaise with Manpower Coordinators, HR Business Partners, Recruitment & Mobility, and HRIS teams on workforce data and position management.
• Support the improvement of HR systems, processes, and reporting tools.
• Maintain accurate, audit-ready records and ensure compliance with company policies, procedures, and approval processes.
• Provide guidance to managers, employees, and HR stakeholders on organisation structures, position management, and job documentation.
• Support HR projects, organisational reviews, and other people-related initiatives.

SKILLS AND QUALIFICATIONS

• Bachelor's degree or equivalent qualification.
• Minimum of five (5) years' relevant experience in HR, HR analytics, or a related analytical role.
• Experience using HR information systems and reporting tools.
• Knowledge of HR analytics, workforce data analysis, and reporting.
• Advanced Microsoft Excel skills.
• Familiarity with HR systems such as HR4U and OrgPlus.
• Knowledge of Power BI or other business intelligence tools is an advantage.
• Exposure to organisation design and workforce planning is desirable.
• Strong analytical, communication, coordination, and stakeholder management skills.