SECRETARY TO THE GM, DW PAR

MAIN FUNCTIONS

To provide high-level executive, administrative, and operational coordination to the General Manager and DW PAR Division, ensuring effective communication, document control, management reporting, stakeholder engagement, and timely execution of divisional priorities.

TASK AN

• Manage the GM’s calendar, appointments, correspondence, priorities, and follow-up actions.
• Draft, review, track, distribute, and securely archive official letters, memoranda, reports, and executive submissions.
• Coordinate meetings, workshops, travel arrangements, mission logistics, and divisional events.
• Liaise with DW PAR teams, senior management, external stakeholders, contractors, and support functions.
• Consolidate and quality-check weekly divisional reports for management review and submission to the DW Assets Directorate.
• Maintain correspondence registers, action trackers, administrative schedules, and confidential records.
• Coordinate facilities-management requests, office supplies, consumables, and shared administrative resources.
• Manage travel approvals, transportation, accommodation, security arrangements, and expense reconciliation.
• Monitor outstanding actions, escalate urgent matters, and ensure timely completion of assigned tasks.
• Support compliance with company policies, governance requirements, records management, procurement controls, and information security standards.
• Promote teamwork, confidentiality, professionalism, and continuous improvement in administrative processes.
• Adhere to HSE requirements, participate in safety meetings and drills, and report incidents or unsafe conditions.
• Perform other duties and special assignments as directed by the General Manager.

SKILLS AND QUALIFICATIONS

• HND or Bachelor's degree in Secretarial Studies, Business Administration, Office Administration, or a related discipline.
• Minimum of seven (7) years of relevant secretarial or administrative experience.
• Good computer skills and proficiency in office productivity applications.
• Working knowledge of SAP.
• Excellent written and verbal communication, organisational, coordination, and time-management skills.
• Strong interpersonal skills, discretion, attention to detail, and ability to manage competing priorities effectively.