Description
MAIN FUNCTIONS
To manage and maintain company records and archive documents in line with Records and Information Management policies, ensuring proper classification, indexing, storage, retrieval, security, confidentiality, retention, and disposal of records.
TASK AND RESPONSIBILITIES
- Provide Records and Information Management support to entities within the District.
- Maintain document referentials and ensure compliance with company Records and Information Management policies and procedures.
- Coordinate with Information Management Liaisons and Entity Document Controllers on records classification, storage, audits, investigations, and organizational changes.
- Identify and safeguard vital, historical, and other critical records, including maintaining appropriate backup copies.
- Receive, sort, index, shelve, retrieve, and manage archive documents accurately and efficiently.
- Ensure the security, confidentiality, preservation, and proper environmental conditions of archived records.
- Train and guide staff on records identification, classification, storage, and management requirements.
- Coordinate the transportation and management of backup tapes and offsite storage records in accordance with company procedures.
- Support records retention, review, deletion, and destruction activities in line with approved retention policies.
- Maintain accurate archive registers and indexes and ensure timely retrieval of requested documents.
- Comply with company HSE requirements and report incidents, unsafe acts, or conditions promptly
Job Requirement
SKILLS AND QUALIFICATIONS
- HND/Bachelor’s Degree in Library Science, Information Management, Records Management, or a Related Discipline.
- Minimum of 7 years’ relevant experience in records, document control, archives, or information management.
- Experience in the Oil & Gas industry is an added advantage.
- Knowledge of renewable energy operations is an added advantage.