Description
MAIN FUNCTIONS
Receive invoices and confirm the attachment of relevant documents (purchase order, job progress completion, mission order, training).
attendance, etc.), to invoices submitted.
• Control each invoice to be validated to ensure that no duplicated entry has been registered into the accounting system.
• Barcode invoice as evidence of invoice receipt. Barcodes are useful for invoice identification.
• Scanning (manual scanning or digital copying) of invoices for transmission into IMP Cockpit.
• Ensure that the correct tax codes are applied (VAT, WHT, NCD and Cabotage) for appropriate deductions on invoices and subsequent
remittance to the relevant government agencies.
• Follow-up of cost controllers, technicians, and JPC creators/releasers in respect of outstanding invoices in IMP workflow.
• Ensure that all invoices processed as FI fall within the scope of those approved by management to be such treated.
• Investigation and follow-up of invoices overdue for payment and other invoices stuck in the workflow due to various reasons.
• Initiate and coordinate all necessary actions to be taken by other IMP/web cycle actors, Payment or general accountants, Cost
Controllers and if necessary, technical departments for the regularization of all expense documents that could not be validated.
• Respond to circularization letters received from external auditors on behalf of vendors.
• Investigate and respond to vendors' inquiries.
• Analyze open items in the GLs 401*and 42* to ensure prompt payments are made.
• Other duties as may be assigned from time to time by hierarchies
ACCOUNTABILITIES
Accurate and timely processing of invoices in line with existing contractual terms and other binding commitments.
• Compliance with relevant tax laws (WHT, VAT, NCD, Cabotage, etc.).
• Compliance with applicable SOX controls (e.g., ABS 9.1)
Job Requirement
QUALIFICATIONS / EXPERIENCE REQUIRED
B. Sc. Accounting / Business-Related Degree.
• Minimum of 7 years post-graduation work experience.
• Professional qualifications will be an added advantage.
• Ability to use specialized accounting software and other Windows PC applications.
• Basic understanding of oil and gas upstream operations.
• Good interpersonal skills