Description
MAIN FUNCTIONS
Supervises daily transport operations across assigned location(s) Oversees allocation and movement of Staff buses, Pool Cars and Operational vehicles (site logistics, field operation, dispatch etc.Direct supervision of Drivers (company and contractor) and Dispatch support personnel.Typically manages 30–150+ personnel (direct/indirect) Responsible for daily dispatch coordination, fleet availability at point of use and execution of high-volume transport requests
Systems & Controls.Uses Fleet management systems (IVMS / telematics), Journey Management Systems, Maintenance tracking tools and Fuel monitoring systems.
TASKS AND RESPONSIBILITIES
Transport Operations Execution
Coordinate and supervise daily dispatch of vehicles in line with approved requests
Validate journey plans and ensure full compliance before execution
Monitor fleet positioning and availability in real time
Resolve operational bottlenecks and escalate critical constraints
B. Driver Supervision & Workforce Management
Plan driver schedules, rotations, and shift coverage
Monitor punctuality, attendance, and discipline
Enforce code of conduct and driving standards
Conduct driver briefings, coaching, and performance follow-up
Manage welfare matters to sustain industrial harmony
C. Health, Safety & Environment (HSE) Management
Enforce strict compliance with:
Defensive driving standards
Journey management protocols
Speed and fatigue management policies
Conduct regular:
Toolbox talks
Safety briefings
On-the-spot inspections
Participate in accident/incident investigations and corrective action
follow-up Promote a “safety-first, zero incident” culture
D. Fleet Monitoring & Performance Control
Track driver behavior via telematics (speeding, harsh braking, route deviation)
Monitor fleet utilization and identify inefficiencies
Track downtime and ensure rapid turnaround
Support optimization of vehicle allocation and route planning
E. Maintenance & Asset Care
Ensure pre-trip and post-trip inspections are completed
Liaise with workshops for preventive and corrective maintenance
Monitor vehicle condition and roadworthiness
Flag recurring technical issues and recommend improvements
F. Fuel Management & Operational Cost Control
Monitor fuel issuance and consumption trends
Detect anomalies, abuse, or inefficiencies
Promote fuel-efficient driving practices
Support inventory control for fuel distribution
G. Reporting & Documentation
Maintain up-to-date records on:
Vehicle utilization
Driver performance
Fuel consumption
Maintenance activities
Provide structured daily/weekly reports to Head of Transport
Escalate operational risks, safety issues, and performance gaps
Carries out any other duties that may be assigned by the Hierarchy
ACCOUNTABILITIES
Monitor and controls transport operations to ensure safety of personnel, assets, goods, and other road users.
Constant education and training of company drivers towards safe and defensive driving behaviour.
Coordinates the activities of the company drivers to ensure peaceful industrial atmosphere in the district.
Manages the supply, Installation and Maintenance of DIM (Driving Improvement & Monitoring System) and/or IVMS
Manages fuel administration to ensure good and effective transportation operation and effective budget performance.
HSE OBJECTIVES
Familiarize self with Company emergency procedures, carry out assigned responsibilities safely and report any
incident, unsafe act or operation.
Participate in all HSE committee meetings and all safety drills.
Job Requirement
SKILLS AND QUALIFICATIONS
HND/BSc in Transport Management, Logistics, Engineering or any Social/Management Sciences field.
At least seven years’ experience in providing logistic related or general services in a large organization.
Must be able to apply initiative and take decisions on the spot.
Minimum of 5 years’ work experience in Logistics, Engineering, or related field.
Capable of working with minimum supervision and good analytical skills.
Good Computer skills.
Good administrator, organizational skill, Courteous, patient, detailed and sufficient capacity to manage pressure
Relates with staff of different levels therefore must display good knowledge of company hierarchies.