Description
MAIN FUNCTIONS
This Service is created to provide effective and efficient consolidated reporting for FM&A ABJ/LOS/PHC. It also supervises the working relationship with government agencies for payments of tenement/ground rents, etc.
It oversees land transport quality operations and performs the function of communication interface between technical entities and the company staff to ensure prompt information dissemination as well as updates for intervention
activities.
Budget:
Contributes towards the performance & optimization of FM&A division budget (about M$85 – OpEx, M$35 –CapEx).
Production:
Preparation of FM&A division weekly / monthly/half year / annual reports; manage the development of work. Instructions /level 4 procedure documents for FM&A division; administer the WSS; Performs validation and
publication of information where the three (ABJ/LOS/PHC) locations will be impacted and publish on the Intranet/mass mail to catchment staff. Manages the relationships with Government Agencies for timely payment of yearly
Ground rents & tenement rates. Supervises the creation of SPR valued at about NGN1,780M yearly on renewal of company-rented facilities and other requests from various FM&A locations.
Statistics:
Weekly FM&A Division Reports (52 Nos.) & Monthly DMD’s report (12 Nos.), Half-year / Annual reports (2 Nos.).
Over 400 mass e-mails yearly. Combined Tenement Rates and SPR status reports. Over 25,000 Helpdesk calls are
logged annually.
Personnel:
Supervises three organic positions and six Helpdesk personnel (TAS/Labor/Service)
TASKS AND RESPONSIBILITIES
Manages mass-mailing tool validation team composition and access rights for division-related information dissemination.
Supervises the responsible parties for relating with government and relevant agencies as regards payments of tenement rates on the company's leased properties, ground rents, and other related services.
Administer FM&A Windows SharePoint Services (WSS) or equivalent and other reporting document storage management software. Responsible for the creation of folders/groups and the assignment of access rights at the divisional level.
Oversees the coordination of the balloting processes of FM&A PHC scrapped materials (household items, vehicles and other equipment) in line with approved procedure.
Responsible for weekly KPI and monthly and yearly sectional reports. Design and maintain standardized reporting templates and dashboards for FM&A.
Consolidate and analyze data from Helpdesk (maintenance requests), technical services (PTS, maintenance teams), and contracts and administration functions. Administer FM systems (e.g., SAP PM, CMMS, SAP FI tools, Primavera, SharePoint).
Ensure accurate asset data, work orders, and maintenance history; standardized workflows for maintenance requests; system reliability and data governance; and lead system optimization and digitalization initiatives.
Support the planning and follow-up of FM&A activities and major jobs through systems (e.g., Primavera, SAP).
Monitor execution progress and provide variance analysis and insights. Define, track, and report FM&A KPIs (cost, service delivery, maintenance performance). Functions as divisional HSE entity representative.
Collates and analyses weekly KPIs, identifies areas for improvement, and provides related reports.
Collates reports and KPI’s from the FM&A Helpdesk, PTS, and FM&A departments to prepare, edit, update, and publish weekly, monthly, half-year/full-year reports.
Carries out any other duties/projects that may be assigned by the Hierarchy.
Job Requirement
SKILLS AND QUALIFICATIONS
A university degree.
A minimum of 5 - 7 years post NYSC work experience in an industrial environment, preferably an IOC
Computer literate: Proficiency in Microsoft Windows professional and Microsoft Office tools/Primavera and SAP.
Mastery of other types of report preparation and editing software is an added advantage.
Fluent in English language and possess good communication as well as inter-personal skills.
Strong analytical and quantitative skills.
Experience in government relations management