Description
MAIN FUNCTIONS
To coordinate the planning, budget process, and performance review of all the departments in the Facilities. Management & Administration division thereby ensuring that planned activities are on schedule, performance is within
approved budget and ease of cost recovery for the company.
Follow up FM&A contracts status to ensure contracts are renewed as and when due, without falling into regularization.
Ability to interpret the technical issues into financial figures understandable by all concerned. Ability to manage departments' budget expectations, especially in budget cuts and arbitrations. Tasks are usually deadline driven and could be on short notice to meet both corporate and partners’ requirements.
Information gathering from various technical personnel cutting across various departments could be daunting.Frequent misunderstanding with the technical persons especially in periods of budget cutting.KPIs for weekly/monthly reports and work programmes from technical departments are compiled, monitored and analyzed for GS division. Interface with government agencies and regulatory bodies. Interface between vendors with payment issues and finance department.Readiness to travel at any time for duties relating to the division.
Thoroughness in the discharge of duties is very important to eliminate complications on the job and existing work procedures.
Good interpersonal relationship management, patience and understanding with internal and external partners.
TASKS AND RESPONSIBILITIES
Budget and Reporting
Responsible for receiving from NUIMS yearly, approved and OML130 Projects.
Works with Partners & Authorities Relations Division, Finance review yearly financial performance (General Investments Supply
Chain Management).
Prepares five-year budget plan for FM&A Division (Pluri-annual
Actively supports and works with Sectional Heads/Managers of their budgets.
Develop, formulate and recommend budget defense strategies FM&A Division.
Monitor actual expenditure vs. budget, analyze variances, and recommend corrective actions.
Monthly reports of FM&A budget performance in liaison with Responsible on areas to strengthen.
Track contract costs, service charges, and vendor spend optimization.
Interfacing with Partners and other departments
Visits Lagos when necessary to participate in Quarterly Division and NUIMS.
Drives Duet meetings. Conducts two nos. weekly meetings to Payment (P2P) meeting with CPNC, Finance and FM&A the
internal processes before invoicing/payment.
Assists in preparing slides for CC1 / CC2 presentations and contracts in the FM&A Division.
Prepares a weekly/monthly report on the progress of key projects to management in MS Project application.
Works with Internal Control and the Decentralized Buyers in FM&A to ensure that all POs and SPRs processed are
in line with the DOA.
Performs over-sight functions on the activities of eJPC creators and ensures that FM&A contractors are paid on time.
Planning
Coordinate the preparation of annual FM&A budgets (OPEX & CAPEX) aligned with corporate targets and asset requirements.
Develop medium- and long-term financial plans, forecasts, and cost scenarios.
Prepares on monthly basis FM&A integrated planning schedule and updates and ensures that project activities are
properly captured and posted on time.
Consolidate inputs from maintenance, real estate, administration, and project teams into a coherent business plan.
Prepare and follow up FM&A planning via enterprise tool like Primavera, aligning resources, schedules and
operations through integrated planning and forecasting processes.
Prepares weekly KPIs for the department and ensures that activities of the former are properly captured for
Divisional meetings.
Carries out any other duties as may be assigned by hierarchy from time to time.
ACCOUNTABILITIES
Coordinates the preparation of Facilities Management & Administration Division corporate and partners budget to ensure timely submission and approval.
Coordinates the preparation of FM&A Division budget performance defense with the partners to ensure all costs
are fully recovered.
Monitors the FM&A budget lines to ensure budget performance are within approved budget limits and propose
realignments where necessary.
Follows up FM&A contracts with CPNC to ensure contracts are renewed as and when due without regularization.
Promotes good and cordial relationships with both internal and external customers for smooth operations.
Keeps informed and abreast of evolving trends in third party payments system to ensure smooth interaction with
relevant bodies.
HSE OBJECTIVES
Familiarize self with Company emergency procedures, carry out assigned responsibilities safely and report any
incident, unsafe act or operation.
Participate in all HSE committee meetings and all safety drills.
Job Requirement
SKILLS AND QUALIFICATIONS
Good University Degree in Finance, economics, or engineering discipline
At least 5 years post NYSC working experience.
Good command of English language.
Good interpersonal skills.
Knowledge of computer software like MS Office Suit, Ms Project, Primavera, AutoCAD