Description
MAIN FUNCTIONS
Manage internal office support services including stationery, mail and courier distribution, meeting room bookings, office movements, cleaning services, furniture/equipment, key management, and office facility support.
TASK AND RESPONSIBILITIES
- Manage stationery stock, requests, procurement, receipt, inspection, and distribution.
- Coordinate incoming and outgoing mail and courier services and maintain delivery records.
- Manage meeting room and event centre bookings, ensuring efficient scheduling.
- Supervise office cleaning services and contractor performance.
- Coordinate office furniture, equipment, appliance movements, and staff relocations.
- Manage office key requests, records, and emergency key requirements.
- Coordinate DSTV/satellite TV installation, maintenance, renewal, and repairs.
- Maintain accurate records, databases, contractor invoices, and service requests.
- Raise and follow up payment documentation and E-JPC requests.
- Monitor contractor contracts and support timely renewals.
- Liaise with users, contractors, suppliers, Purchasing, and other departments to resolve service requests.
- Respond promptly to routine and emergency office support requirements.
- Ensure compliance with company HSE procedures and safe working practices.
Job Requirement
SKILLS AND QUALIFICATIONS
- HND/B.Sc. in Management Sciences, Humanities, Arts, or related discipline.
- Maximum of 2 years’ relevant experience in office administration, facilities support, internal services, or a similar role.
- Experience in a large-scale business environment is an advantage.
- Good organizational, communication, and coordination skills.
- Strong record-keeping and administrative skills.
- Proficiency in Microsoft Office applications is an advantage.
- Ability to coordinate multiple service providers and handle requests efficiently.
- Basic awareness of HSE requirements and workplace safety procedures.