Description
MAIN FUNCTIONS
The Decentralized Purchasing Officer is responsible for managing purchasing and procurement activities within the assigned entity, ensuring compliance with company procurement procedures, transparency, cost-effectiveness, and timely delivery of services. The role involves creating purchase requests, managing tender processes, negotiating service orders, preparing contract award recommendations, and maintaining accurate procurement records using SAP.
TASK AND RESPONSIBILITIES
- Create and process purchase requests in SAP for assigned business entities.
- Prepare financial commitments for assigned entities for transactions .
- Conduct competitive tendering processes, ensuring participation of at least three company-registered vendors.
- Prepare commercial, technical and other tender documentation for Call for Tender (CFT) processes.
- Receive and open tenders in accordance with company decentralized purchasing procedures.
- Initiate and follow up waiver approvals where derogations from competitive tendering are required.
- Negotiate service purchase orders with values not exceeding USD 50,000 before award.
- Create Call-Off Orders in UNISUP against existing contracts.
- Prepare and process Services Entry Sheets (SES), equivalent to Job Progress Certificates (JPC), to facilitate timely vendor invoicing and payments.
- Ensure purchase orders are approved and signed by authorised company representatives and vendors before commencement of work or services.
- Identify recurring procurement requirements and recommend appropriate Outline Agreements for future Call-Off contracts.
- Prepare contract award recommendations in line with company procurement procedures.
- Ensure proper filing, archiving and uploading of contractual documents to the relevant purchase orders in UNISUP.
- Maintain transparency, compliance and accountability throughout the procurement process.
- Perform other procurement-related duties as assigned.
Job Requirement
SKILLS AND QUALIFICATIONS
- Bachelor's degree (B.Sc.) in engineering, management, social sciences, or a related discipline.
- Minimum of 5 years' experience in purchasing, procurement, or contract management.
- Membership of relevant professional bodies in supply chain management or related operational functions is an added advantage.
- Experience in competitive tendering, vendor management, commercial negotiations and purchase order administration.
- Familiarity with SAP/R3, SAP reporting tools and electronic sourcing platforms is an advantage.
- Proficiency in Microsoft Office applications, particularly Word, Excel and PowerPoint.
- Strong written and spoken communication skills