Description
MAIN FUNCTIONS
The service holder ensures the compliance:
• Ensure compliance of the purchasing process with all internal company's rules (including OPS/CA guide to conduct) and
all applicable laws and regulation (JV/PSC rules, Country laws...)
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications,
circulation forms, etc., are filed in line with the applicable procedures
Activities:
• Creation of Purchase Requests in SAP.
• Preparation of commitment for His / Her Entity below 50KUSD.
• Ensuring appropriate and transparent competition among at least three (3) COMPANY registered vendors by running a
Call for Tender (CFT) process prior to awarding a Purchase Order. This involves preparing the commercial, technical,
and other documents for a CFT.
• Receiving and opening the tenders in strict compliance with the provision of decentralized purchasing procedure.
• Initiate and follow-up waiver validation if derogation for a Call for Tender is the only way to commit.
• Negotiate before issuing all Purchase Orders for services with value not exceeding USD 50,000.
• Create Call off Orders based on requests related to existing Contracts in UNISUP.
• Ensure that the Services Entry Sheet (which translates to the Service Progress Certificate - JPC) is accurately and timely
created in UNISUP to allow Vendors to submit their invoices for prompt payment.
• Ensure that the PO is duly signed by the authorized person in COMPANY and the Vendor representative prior to
starting the service or work.
• Identify routine or frequent SERVICES within the entity and propose their coverage with an Outline Agreement for
possible future call-off contracts.
• Prepare the contract award recommendation in accordance with the decentralized purchasing procedure.
• Ensure that all contractual documentation is properly filed, archived, and uploaded to the PO in UNISUP for reference.
and audit purposes.
ACCOUNTABILITIES
Ensure the performance has 100% compliance with COMPANY rules, SOX, and local rules.
• Procurement of services as well as prompt payment is vital to the smooth running of COMPANY’S operational activities. Failure
may impact production and commercial activities negatively, thereby impacting the company's revenue
• The position is essential in the COMPANY’S organization in terms of meeting user requirements and deadlines; failure to do
so may expose the company to embarrassing operational problems.
• Always ensure that purchases are made with the best possible compromise between lead time, value, and quality.
Be in constant alignment with H3SE Company rules, Procedures, Instructions, and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid
danger to persons and installations or avoid pollution.
• Participate actively in H3SE meetings, training sessions and drills and co-operate actively in the execution of
H3SE plans
• Promote safety culture within Company by reporting of anomalies
Job Requirement
QUALIFICATIONS / EXPERIENCE REQUIRED
Minimum Qualification: BSc. in Engineering / Management / Social Science.
• Membership of relevant professional bodies in the supply chain and in operational functions will be an added advantage.
• Proficiency in MS Office Suites (Word, Excel, PowerPoint)
• 3 to 6 years' of experience in contract and purchasing.
• Strong communication and analytical skills are necessary for a range of complex internal and external negotiations.
• Candidate’s ability to learn & be trained quickly on SAP/R3, SAP reporting tool and the e-sourcing tool will be an added
advantage.
• Requires a very good interpersonal relationship, conviviality, capacity of anticipation, analysis, and synthesis