Description
MAIN FUNCTIONS
To provide administrative, secretarial, communication, and procurement support to the general manager and CSR team, ensuring efficient office operations, proper documentation, confidentiality, and timely processing of CSR activities.
TASK AND RESPONSIBILITIES
- Prepare, manage, distribute, and archive corporate letters, memos, reports, and other official documents.
- Manage the General Manager’s calendar, appointments, correspondence, telephone calls, and travel arrangements.
- Coordinate meeting room bookings, meetings, workshops, weekly divisional meetings, and report collation.
- Liaise with relevant departments, the Executive Director’s office, facilities management, and other stakeholders.
- Maintain administrative records, schedules, attendance forms, office supplies, and consumables inventory.
- Coordinate travel approvals, accommodation, transportation, security arrangements, and expense processing.
- Serve as the CSR decentralized buyer and provide general administrative support to the team.
- Ensure timely and accurate preparation and submission of iComply registrations for CSR initiatives and donations.
- Function as the CSR ISTC and support relevant information and communication technology coordination.
- Promote teamwork, confidentiality, professionalism, and compliance with company policies.
- Adhere to HSE requirements, participate in safety meetings and drills, and promptly report incidents or unsafe conditions.
- Perform other duties as assigned by the General Manager
Job Requirement
SKILLS AND QUALIFICATIONS
- HND or Bachelor's degree in Secretarial Studies, Business Administration, Office Management, or a related discipline.
- Minimum of five (5) years of relevant administrative or secretarial experience.
- Good computer skills and proficiency in office productivity applications.
- Working knowledge of SAP.
- Excellent organisational, communication, interpersonal, and time-management skills.
- Strong attention to detail, discretion, and ability to work effectively within a team.