Supply Chain Officer

MAIN FUNCTIONS

Ensure compliance of the purchasing process with all internal Company’s rules (including OPS/CA guide to conduct) and all
applicable laws and regulation (JV/PSC rules, Country laws...)
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications,
circulation forms etc., are filed in line with the applicable procedures
Activities:
• Tracking and issuance of DW P2P weekly reports for duplication of documents, rejected documents and Overdue PR, PO,
SES in SAP to enable speedy procurement process.
• Tracking and follow up of all un invoiced Service Completion Certificate (JPC) issued to Contractors for payment process
within COMPANY (ABS 13.1 SOX Control Report)
• Decentralized purchasing: Carry out all Service procurement transactions that are below 50KUSD.
• All call-off POs for all Contracts entered by Company C & P Contract Engineers.
Responsibility for creation, processing and follow-up of all Call-off Purchase Orders for all Contracts.
Workflow processing - PO Issuance to vendors.
• Create and follow up PRs from Documented request through approvals to issuance.
All PR creation (materials and services) from Request documentation receipt, clarifications in line with C & P rules, entry into
SAP, and follow-up approvals/internal validation, up to issuance. Also Include provision of initial estimates with users for
Internal release process and for Cost Control purposes.
• Create and process all Service Progress Certification (JPC), documentation vetting, and issuance to Vendors, up to invoicing.
• Preliminary invoice processing for all MM Contracts and payment default monitoring.
• Interface with Stock Controllers, Contract Engineers, Buyers, Technical Users, Cost Control, Finance, UNISUP for C & P acts
• Entity operational interface with Vendors for C & P activities - Vendor follow-up/expedition activities.
• Entity C & P Helpdesk: Link/First level Company C & P interface with Technical Entities
• Monitor and ensure guidance of User operational activities with respect to C & P to follow Company rules. PO, SES, PR
amendments.
• SAP entries, Reports and maintenance.
• Pay attention to COMPANY General Conditions as well as Company Group Business rules and ethics that must be current
and terms of purchase to ensure the Company is not exposed to legal liabilities.
• MUST maintain adequate follow-up with Duets in the user departments served and take leading role in the supply chain
performance monitoring process
• Ensure the use of e-sourcing and other C & P tools.
• Collaborates with assigned entity actors on behalf of P2P to ensure prompt resolution of vendor payments.
• Quartet Meetings: Planning, organization, issue reports/minutes, action point implementation, and follow-up. Participants:
Users, Cost Controllers, Finance, C & P, DCBs
• Quintet Meetings: Planning, organization, Issue reports/minutes, action point implementation, and follow-up. Participants:
Vendors, Users, Cost Controllers, Finance, C & P, DCB
• Issue weekly, monthly and any other activity reports as may be determined periodically.
• Perform any other tasks assigned to him by his hierarchy.

ACCOUNTABILITIES

Ensure the performance has 100% compliance to COMPANY rules, SOX, and local rules.
• Procurement of services as well as prompt payment is vital to smooth running of COMPANY operational activities. Failure
may impact production and commercial activities negatively, thereby impacting the company's revenue
• The position is essential in the COMPANY organization in terms of meeting user requirements and deadlines, failure to do
so may expose the company to embarrassing operational problems.
• Always ensure that purchases are made with the best possible compromise between lead time, value, and quality.

QUALIFICATIONS/ EXPERIENCE REQUIRED

Any degree or HND (Engineering, Management, Purchasing and Supply or Social Sciences preferred).
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• A minimum of 7 years' experience in the Oil & Gas Industry and Supply Chain capacity.
• Any knowledge of software or tools (SAP) will be an advantage.
• Must also be very analytical with ability to propose innovative and workable alternatives or solutions.
• Very fluent in spoken and written English.