Description
MAIN FUNCTIONS
Ensure compliance with the purchasing process with all internal company rules (including guide to
• conduct) and all applicable laws and regulations (JV rules, country laws...
• Give special attention to safety material to ensure all safety requirements, such as testing, certifications,
• identifications, etc. are fully complied with as per company requirements and local government regulations
Activities:
• Contribute to reporting Key Performance Indicators
• Where applicable, clearly state in purchase orders to follow up fulfilment of QA/QC requirements by suppliers prior
to delivery of materials (in the form of mill/test certificates, MSDS, other certificates).
• Ensure the follow-up of purchase orders until handover to Transit for FCA incoterm or Techlog reception for DDP
incoterm
• Ensure reception of acknowledgement of receipt for POs from suppliers
• Ensure Suppliers deliver on time as per the applicable incoterm in the purchase order.
• Follow-up of PO Readiness notification by Supplier to Buyer and Transit before delivery of goods by supplier to Freight
Forwarder.
• Follow up goods receipt (GR103) creation vs. contractual delivery date.
• Clarify discrepancies between material delivered by supplier to freight forwarder and purchase order specification
• Expediting new, missing, or returned documents/drawings from vendors, contractors, and engineering
• Identifying and escalating ongoing supplier/contractor documentation issues to Buyers and User Entity
• Emphasizing a proactive, systematic, and standardized approach to detect and avert delays to the contractual delivery
dates stated within the purchase order
• Ensuring accuracy of own work
• Serving as a focal point for the communication, maintenance, and update of supplier delivery commitments noted in
the purchase order as negotiated by the Buyer
• Reviewing PO Readiness Checklist for potential problems and escalating to the Technical Entity for validation or further
actions as may be required in order to respond to the suppliers
• Analyzing and evaluating delivery delays to estimate and advise the applicable liquidated damages therefrom
• Identifying disruptions in the supplier submission and delivery schedules
• Verifying the supplier reported progress and ability to meet its delivery obligations through regular communication
with assigned suppliers
• Ensure the latest delivery information is kept up to date and relayed to the buyer and technical entity to update the
project schedule
• Developing and implementing future material management and control plans and procedures
• Fulfilling additional responsibilities and misc. expediting functions as required to support the C&P team
ACCOUNTABILITIES
Ensure 100% compliance with COMPANY rules, SOX, and local rules.
• The position is essential in the COMPANY CPNC organization in terms of meeting user requirements and deadlines.
• Always ensure that timely and up to date information is provided to stakeholders for planning purposes.
Be in constant alignment with H3SE Company rules, procedures, instructions, and applicable legislation.
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to
persons and installations or avoid pollution
• Participate actively in H3SE meetings, training sessions, and drills and co-operate actively in the execution of H3SE plans
• Implement the H3SE clauses within C&P documents.
Job Requirement
QUALIFICATIONS / EXPERIENCE REQUIRED
A degree in Engineering, Management or Social Sciences (Preferably Purchasing & Supply).
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• A minimum of 7 years' experience in the Oil & Gas Industry and Supply Chain capacity.
• Demonstrable general knowledge and understanding of commercial, legal and insurance issues affecting the company in
general.
• Good command of English language and excellent communication skills.