PURPOSE ACCOUNTABILITIES:

The Project Coordinator is responsible for coordinating and overseeing all activities related to non-routine maintenance and facility rehabilitation projects. This role involves ensuring that projects are completed on time, within budget, and to the required quality standards. The Project Coordinator will work closely with various stakeholders, including contractors, suppliers, and facility managers, to ensure smooth project execution.

Key Responsibilities:

• Project Planning and Scheduling: Develop detailed project plans, including timelines, resource allocation, and budget estimates.
• Coordination and Communication: Serve as the primary point of contact for all project stakeholders, ensuring effective communication and coordination.
• Budget Management: Monitor project budgets, track expenses, and ensure financial accountability.
• Quality Control: Implement quality assurance protocols to ensure that all work meets the required standards and specifications.
• Risk Management: Identify potential risks and develop mitigation strategies to minimize project disruptions.
• Progress Monitoring: Track project progress and provide regular updates to senior management and other stakeholders.
• Documentation and Reporting: Maintain comprehensive project documentation, including progress reports, meeting minutes, and financial records.
• Vendor Management: Manage relationships with contractors and suppliers, including contract negotiation and performance evaluation.
• Compliance: Ensure that all projects comply with relevant regulations, codes, and organizational policies.

SKILLS REQUIREMENTS:

Education

• Bachelor’s degree in project management, engineering, or a related field. In addition, a Professional Certification in project management is preferred.
• Experience

• Minimum of 8 years of experience in project management, with 3 years as Project coordinator.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficient in project management software and tools.
• Knowledge of relevant regulations and standards in facility maintenance and construction

KEY PERFORMANCE INDICTAORS (KPIs):

• Project Timeliness: Percentage of projects completed on or before the scheduled deadline.
• Budget Adherence: Percentage of projects completed within the allocated budget.
• Quality Standards: Number of quality assurance inspections passed on the first attempt.
• Stakeholder Satisfaction: Feedback and satisfaction ratings from stakeholders, including contractors, suppliers, and facility managers.
• Risk Management: Number of identified risks mitigated successfully without causing major project delays.
• Documentation Accuracy: Completeness and accuracy of project documentation, including reports and financial records.
• Compliance: Number of projects completed in full compliance with relevant regulations and standards.