PURPOSE ACCOUNTABILITIES:

The Project Planning & Scheduling Officer is responsible for overseeing the planning and scheduling of non-routine maintenance and minor projects in real estate facilities. This role involves developing detailed project schedules, allocating resources, identifying dependencies between tasks, monitoring project progress against the schedule, and ensuring that projects are completed on time and within budget. It requires a deep understanding of project management principles, excellent organizational skills, and a keen eye for detail.

Key Responsibilities:

• Develop and maintain detailed project schedules for real estate facility projects.
• Coordinate with project managers, engineers, architects, and contractors to gather project requirements and timelines.
• Monitor project progress and identify potential delays or issues.
• Adjust project schedules as needed to accommodate changes and ensure timely project completion.
• Prepare and present regular progress reports to stakeholders.
• Utilize project management software and tools for scheduling and tracking.
• Ensure compliance with company policies, industry standards, and regulatory requirements.
• Collaborate with the finance team to manage project budgets and expenses.
• Conduct post-project evaluations to identify areas for improvement.

Education

Bachelor’s degree in Project Management, Engineering, Technology, or a related field.
Experience
Minimum of 4 years’ experience in Project planning and scheduling, preferably in non-routine maintenance or construction.
Proficiency in project management software (e.g., Microsoft Project, Primavera P6).
Strong analytical and problem-solving skills.
Excellent communication and interpersonal skills.
Ability to work under pressure and manage multiple projects simultaneously.
Certification in Project Management is desirable.

KEY PERFORMANCE INDICATORS (KPIs):

Project Completion Rate: Percentage of projects completed on time and within budget.
Schedule Variance: Difference between planned project timelines and actual completion dates.
Budget Adherence: Percentage of projects completed within the allocated budget.
Resource Utilization: Efficiency in the use of resources and personnel for project tasks.
Stakeholder Satisfaction: Feedback from stakeholders regarding project outcomes and communication.
Risk Management: Effectiveness in identifying and mitigating project risks.