The Executive Administrative Assistant’s responsibilities includes providing high-level administrative support to ensure the Executive’s Office operates efficiently. The role requires discretion, professionalism, and the ability to manage a wide range of tasks in a fast-paced environment.

Key Responsibilities includes but not limited to:

• Administrative Support:
  • Manage executives’ calendars including scheduling meetings, appointments and travel arrangements
  • Prepare, review and edit correspondence, reports and presentations
  • Act as the first point of contact for the executive, managing communications effectively.

Meeting Coordination:

• Organize and coordinate internal and external meetings including preparing agendas, materials and minutes.
• Liaise with stakeholders, including board members, clients and other executives to schedule meetings and handle enquiries

Office Management:

• Maintain confidential records and files
• Ensure the Executives Office is well-organized and equipped with necessary resources
• Coordinate with other departments to facilitate smooth operations

Travel Management:

• Arrange complex travel itineraries, including flights, accommodation and ground transportation.
• Prepare detailed travel schedules and ensure all necessary documentation (visas, permits, etc) is in order

Project support:

• Assist in managing special projects assigned by the Executive, including research, data analysis, and report preparation.
• Monitor industry trends and provide updates to the Executive as may be required

Compliance and confidentiality:

• Handle sensitive information with the utmost confidentiality and discretion

Qualification and skills

Education and Experience:

• Bachelor's Degree or Higher National Diploma in Business Administration, Management, or a related field
• Minimum of 5 – 7 years of experience as an executive assistant, personal assistant or similar role, preferably in the oil and gas industry

Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
• Familiarity with project management software tool is an advantage

Core Competencies:

• Exceptional organizational and multitasking skills
• Excellent written and verbal communications skills
• Ability to work under pressure and meet tight deadlines
• High level of professionalism and discretion
• Strong problem-solving and decision making skills

Work Environment:

• Based in Lagos with occasional travel for meetings or events as may be required
• Flexible working hours may be required to accommodate the MD’s schedule