PURPOSE ACCOUNTABILITIES:

The Permit Officer is responsible for reviewing and issuing Permit-to-Work (PTW) to authorize specific work activities in the Non-Plant Area. The Permit Officer ensures that work is done safely, efficiently, and in compliance with regulatory standards. This role involves issuing permits for various tasks, verifying that necessary precautions are in place, and maintaining detailed records of all permits issued. The Work Permit Issuer plays a crucial role in managing risks and ensuring a safe working environment.

Key Responsibilities:

• Review the permit application and risk assessment to ensure that all necessary safety precautions are in place.
• Verify Safety Measures: Confirm that all necessary safety measures are in place before work commences, including personal protective equipment (PPE), safety barriers, and emergency procedures.
• Issue Work Permits: Assess and approve permit applications for different types of work activities, ensuring that all required documentation is complete and accurate.
• Conduct Risk Assessments: Perform thorough risk assessments for each permit application to identify potential hazards and recommend appropriate control measures.
• Monitor Work Activities: Regularly inspect ongoing work to ensure compliance with the terms of the permit and address any safety concerns promptly.
• Maintain Records: Keep detailed records of all permits issued, including the scope of work, duration, and any incidents or deviations from the permit conditions.
• Coordinate with Stakeholders: Liaise with project managers, safety officers, contractors, and other stakeholders to ensure a clear understanding of work permit requirements and procedures.
• Provide Training and Guidance: Offer training and guidance to employees and contractors on the work permit system and safety protocols.
• Review and Improve Processes: Continuously review and improve the work permit process to enhance safety and efficiency. Implement best practices and stay updated with industry standards and regulations.

Education

Bachelor’s degree or Higher National Diploma in Engineering, Science, or a related

Experience
Minimum of 3 years experience as a PTW Issuer, PTW Applicant, or related PTW Administration role.
Knowledge of safety regulations, work permit systems, and risk assessment methodologies.
Relevant Professional Certifications or Advanced Training in HSE or Safe System of Work, would be an added advantage
Communication Skills: Excellent verbal and written communication skills to effectively liaise with stakeholders and provide clear guidance.
Attention to Detail: Strong attention to detail to ensure the accuracy and completeness of permit applications and safety checks.
Problem-Solving Skills: Ability to identify potential hazards and implement effective control measures to mitigate risks.
Organizational Skills: Strong organizational and record-keeping skills to manage multiple permit applications and maintain accurate records.
Proactive Attitude: Proactive approach to improving safety processes and fostering a culture of safety within the organization.

Key Performance Indicators (KPIs)

PTW Issuance Accuracy: Percentage of PTW issued without errors or omissions.
Safety Compliance Rate: Percentage of work activities compliant with safety regulations as
verified through inspections.
Permit Processing Time: Average time taken to process and issue a permit from the time of application.
Incident Rate: Number of safety incidents or near-misses reported during permitted work activities.
Stakeholder Satisfaction: Feedback rating from Employees, Contractors, and other Stakeholders on the effectiveness and efficiency of the work permit system.
Training Completion Rate: Percentage of employees and contractors who have completed work Mandatory PTW and HSE related training.